AGM 2014 Minutes and Awards List - Archived Content
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Weymouth St Pauls Harriers and Athletic Club
Annual General Meeting
Minutes
26th March 2014
Chair: Tony Faulkner
Notes: Michelle Kennedy
1. Attendees
Tony Faulkner, Michelle Kennedy, Alison Hunter, Jan Westhenry, Norman White, Chelle Coulson, Sharon Tufnail, Hannah Westhenry, James Tufnail, Mark Holloway, Jules Holloway, Ben Jones, Rachel Jones, Nial Turner, Aidan Turner, Karen Turner, Kevin Turner, Jonn Kennedy, Phil Haddrell, Michael Smith, Brian Copp, Pete Clarke, Tracy Moore, Adelaide Elsom, Sofia Voss, Kelly Browne, Jaimee Browne, Ashleigh Browne, Isabel Jolliffe, George Lilley, Patsy Kirkpatrick, Caila Kirkpatrick, Kai Groves, Steve Groves
2. Apologies
Apologies were received from: Caroline Cheeseman, Karen Mason, Tim Watten, Dorothy Fraser, Sandra Hood, Judith Boichot, Melanie Holloway, Susan O’Flanagan, Holly O’Flanagan, Phil Carpenter, Fiona Atkinson, Tara Voss, Adam Joliffe, Helen Joliffe, Kevin Archer, Mike Furze
Mrs Wheeler also sent her apologies but wanted to thank committee members and coaches for all their work over the past year.
3. Introduction
Tony agreed to chair the meeting in Caroline’s absence.
He welcomed members to the meeting and asked members to remember Austin Knock who sadly passed away earlier this year. Austin had been a valued member and coach of the club.
4. Minutes from the Previous AGM
The minutes from the previous meeting were not available on the night, although they had been available on the WSPH website.
The minutes were accepted.
5. Presentation of Treasurer’s Report
The Treasurer’s Report was presented by Alison Hunter.
The report was duly accepted.
6. Presentation of Road Runner’s Report
The Road Runner’s Report was presented by Norman White.
The report was duly accepted.
7. Presentation of Competition Reports
The Competition Reports were presented by Jan Westhenry.
The report was duly accepted.
8. Election of Officers
The following officers were proposed and elected:
| Position | Nominee | Proposed | Seconded |
| President | Jan Westhenry | Tony Faulkner | Alison Hunter |
| Chair | Tony Faulkner | Sarah Fraher | Chelle Coulson |
| Vice Chairman | vacancy | ||
| Secretary | Michelle Kennedy | Sarah Fraher | Kelly Browne |
| Treasurer | Alison Hunter | Tracy Moore | Sarah Fraher |
| Membership Secretary | Alison Hunter | Jan Westhenry | Sharon Tufnail |
| Welfare Officer | Karen Mason | Alison Hunter | Sarah Fraher |
| Child Protection Officer | Karen Mason | Tony Faulkner | Alison Hunter |
| Cross Country Secretary | Jan Westhenry | Michelle Kennedy | Sarah Fraher |
| Road Runners Secretary | Norman White | Sarah Fraher | Phil Haddrell |
| Publicity | Michelle Coulson | Jan Westhenry | Alison Hunter |
| Schools Liaison | vacancy | ||
| Social Secretary | vacancy | ||
| Committee Members | Tracy Moore, Dorothy Fraser, Sarah Fraher | Jan Westhenry | Alison Hunter |
The officers were duly elected.
9. Outgoing Officers
A huge vote of thanks was extended to Caroline Cheeseman who did a sterling job as Chair for the past few years. She will receive some flowers as a sign of gratitude from the club.
10. Fees
10.1 UKA Membership
Individual UKA member fees remain at £10 per person. U13s wishing to compete need to ensure that they obtain UKA membership for insurance purposes.
10.2 Club Membership Fees
The following membership fees were proposed:
- Road runner fees would remain at £10 per person.
- It was suggested that track and field fees be raised to £15 per person.
This was proposed by Sarah Fraher and seconded by Sharon Tufnail.
The motion was carried.
11. Other Proposed Rule Changes
There were no other proposed rule changes or motions.
12. Any Other Business
12.1 Shoe Box
Chelle Coulson suggested that there could be a Shoe Box for donated shoes, which could be hired for a cost of £2 as long as the shoes were returned to the box when they were no longer needed (assuming they were still in good condition).
12.2 100 Club Lottery
Alison Hunter introduced the WSPH and AC 100 Club Lottery. This will cost £2 per month per ticket. 50% of the money raised will be given out in prizes with the remaining 50% going to the fundraising bank account. Further details, application forms and a standing order form can be obtained from the club.
12.3 Email Newsletter
Chelle Coulson proposed that a newsletter be sent to all parents via email which would contain information about upcoming competions, club events, etc.
13. Closure
The WSPH and AC AGM was duly closed by Tony Faulkner and Jan Westhenry.
14. Award Ceremony
The award ceremony followed.
This was introduced by Pete Clarke who described his experiences travelling throughout Europe participating in multi event competitions where there are 10 events on the first day and 10 on the second.
He also thanked the Committee, the coaches, the parents and the athletes and said that he was looking forward to a good season ahead.
Brian Copp was then introduced who also gave a short speech before presenting the TG Copp award to Michael Smith.
The WSPH & AC awards were presented as follows:
| Best Senior Man | Kevin Archer |
| Senior Woman | Dorothy Fraser |
| Babb Rose Bowl | Ray & Rachel jones |
| Male Road Running Cup | John Kennedy |
| Female Road Running Cup | Michelle Kennedy |
| 1st Man Weymouth 10 | Michael Smith |
| 1st Woman Weymouth 10 | Judith Boichot |
| Loyalty Cup | Tracy Moore |
| Outstanding Dedication & Effort | Tracy Moore |
| Dave Buck Cross Country Cup | Ryan Purse |
| Sunshine Cup | Emily Conning |
| Scholarship Award | Kyle O’Rourke |
| TG Copp Cup | Michael Smith |
| Competitor of Year under11 Boy | Jules Holloway |
| Competitor of Year under11 Girl | Jaimee Browne |
| Competitor of Year under13 Boy | Ben Jones |
| Competitor of Year under13 Girl | Caila Kirkpatrick |
| Competitor of Year under15 Boy | James Tufnail |
| Competitor of Year under15 Girl | Hannah Westhenry |
| Most Improved Under 11 Boy | Zach Wilson |
| Most Improved Under 11 Girl | Isabel Joliffe |
| Most Improved Under 13 Boy | Robert Hunter |
| Most Improved Under 13 Girl | Pheobe Barnes & Sofia Voss |
| Best Effort Under 11 Boy | Luke Wheeler |
| Best Effort Under 11 Girl | Mailia Brown |
| Best Effort Under 13 Boy | Kai Groves & Nial Turner |
| Best Effort Under 13 Girl | Holly Anderson & Adelaide Elsom |
| Best Effort Under 15 Boy | Aiden Turner |
| Best Newcomer Under 11 Boy | Jules Holloway |
| Best Newcomer Under 11 Girl | Ellie Mae Carroll & Bethany Morrison |
| Best Newcomer Under 15 Boy | Codi Shutter- Levi |
| Under 11 Cross Country Boy | Jules Holloway |
| Under 13 Cross Country Boy | Ryan Purse |
| Under 13 Cross Country Girl | Emily Fraher |
| Under 15 Cross Country Girl | Hannah Westhenry |
| Under 15 Cross Country Boy | Jamie king |
| Quad kid of the Year | Jaimee Browne |
| All round Competitors | Jules hallway & Hannah Westhenry |
15. Outside Training
Training will begin outside at the Marsh as of the week commencing 30th March 2014. Tony reminded children and parents that it is still fairly chilly so tracksuits should be worn and spikes should not be put on until the athlete is thoroughly warmed up.
16. Volunteers
Tony asked for parents/volunteers to spend a few minutes at the start of training to help set things up so that training could start on time each week.
17. Officials Course
Tracy thanked everyone who attended the recent Officials Course.